Anatomy of the configurator

Eight steps, top to bottom, no skipping ahead. Designed to be finishable in under 90 seconds on a phone — the only required field at the end is name, email and a GDPR consent tick.

Step 1 — Date

A calendar. Dates already booked (pulled from your iCal feeds, or manually blocked) are greyed out and unselectable. The picker shows two months ahead at a time.

If you've connected a calendar, set Blocks availability to true on that source — otherwise events appear in the dashboard but the widget still allows guests to pick those dates. See Calendars & availability.

Step 2 — Event type

A small grid of types: Wedding, Corporate, Private dining, Birthday, Other. Each location can declare which types it serves. Items in your catalogue can also be scoped by event type — so a "Wedding ceremony fee" only appears when type = Wedding.

Step 3 — Location

The venue picker. Skipped automatically if you only have one active location. Otherwise the guest sees a card per location with capacity range and supported event types.

Step 4 — Guest count

A number input, default 60, range 1–5,000. Drives every per_guest calculation downstream. We validate against the chosen location's min/max capacity.

Step 5 — Menu

All menus matching the location and event type are shown. The guest can toggle individual items on or off. Items marked default start pre-selected. Each item shows its price, pricing unit, and any allergens or dietary tags you've attached.

Step 6 — Add-ons

Products outside the venue-hire category — A/V, decor, late licences, drinks packages, anything you've added to Products. Same toggle logic as the menu step.

Step 7 — Viewing slot (optional)

A simple date/time picker — the guest can book a viewing alongside the enquiry. Skippable if they just want a quote. The viewing is included on the proposal and the lead push.

Step 8 — Contact details

Name, email, optional phone, and a required GDPR consent tick. Optionally a UTM source/medium is captured silently from the URL — useful for attribution.

On Submit:

• The widget POSTs to /api/widget/v1/submit.
• A lead and quote are created server-side.
• The integration push job fires for every active destination.
• The widget swaps to a confirmation screen with a link to the proposal page.

Throughout: the running total

The configurator shows a live total at the bottom of every step from step 4 onward. It includes selected items, pricing rule adjustments, and VAT. Guests don't need to commit to see the price — that's the whole point.